5 Business Tasks You Can Automate with AI Today (With Free Tools)
If you're still manually doing tasks that make you want to throw your laptop across the room... you’re not alone. But good news: automation isn’t just for tech wizards or Fortune 500s anymore.
AI tools (yes, free ones) can now help you automate the boring, repetitive stuff so you can finally focus on growing your business—or at least drinking your coffee while it's still hot.
Here are five high-impact tasks you can start automating today with AI—and the free tools to do it.
1. Content Creation & Repurposing
Free AI Tool: ChatGPT or Claude.ai
Creating content from scratch every day? Oof. Automate the idea-to-publish process with generative AI tools.
How AI helps:
Draft blog posts, social captions, email newsletters, YouTube scripts, etc.
Repurpose long-form content into bite-sized social media posts.
Rephrase or rewrite existing content for different audiences or platforms.
Bonus Tip: Upload your old blog posts into ChatGPT and ask it to “turn this into 5 Instagram captions and a LinkedIn post.”
2. Customer Support with AI Chatbots
Free AI Tool: Tidio, ManyChat, or Chatbase
If you’re spending hours replying to “Where’s my order?” or “How do I log in?”—it's time to hand off support to an AI chatbot.
How AI helps:
Instantly responds to FAQs 24/7 on your site or Facebook page.
Routes more complex questions to you or your team.
Can be trained using your existing website content.
Website Tip: You can embed tools like Tidio or Chatbase directly into your site with a code block. Easy peasy.
3. Email Marketing & Follow-Ups
Free AI Tool: Mailchimp Free Plan + ChatGPT
Crafting follow-ups and nurturing sequences? Automate the copywriting and the delivery.
How AI helps:
Write personalized email sequences with AI prompts like: “Write a welcome email for someone who just signed up for my AI coaching list.”
Schedule automated campaigns and behavior-based triggers inside Mailchimp or similar platforms.
Segment your audience for better open rates.
SEO Tip: Use keywords like AI for small business or productivity with AI naturally in your emails to improve domain authority.
Ready to go deeper with AI?
Join me for a high-impact AI masterclass where you'll go from overwhelmed to empowered in just 90 minutes. Learn how to train AI to write in your voice, brainstorm smarter, analyze data instantly, automate content creation, streamline delegation, and stay laser-focused — all with the tools I personally use to save 10+ hours every week.
4. Scheduling Social Media Content
Free AI Tool: Buffer, Later, or Metricool
AI can not only write your social content, it can schedule and post it too. Total game-changer.
How AI helps:
Suggests optimal posting times.
Writes captions with hashtags based on current trends.
Batch-schedules weeks of content at once.
Website Strategy: Embed your Instagram grid directly into your site’s homepage or blog sidebar using website’s built-in Instagram block—this keeps your site looking fresh and your content SEO-friendly.
5. Organizing & Summarizing Meetings
Free AI Tool: Fireflies.ai or Otter.ai
Taking notes manually in client calls or team meetings? Skip it. These AI tools can transcribe, summarize, and highlight key points—all automatically.
How AI helps:
Records Zoom or Google Meet sessions and turns them into searchable transcripts.
Pulls out action items, deadlines, and decisions.
Saves your brainpower for the strategy work.
Bonus Use: Send the meeting summary to ChatGPT and ask it to draft an email follow-up or task list. Hello, delegation!
Why This Matters (and Why Now)
If you're a solopreneur, coach, consultant, or small business owner—every minute counts. And as competitors scramble for attention on social, few are optimizing their actual operations with AI (trust me, I’ve checked).
Starting with these 5 tasks will:
Free up hours each week
Cut down on mental clutter
Help you show up more consistently
Make your business run smoother with zero extra hires
If you're ready to level up your business with AI (even if you're a total beginner), I've got something you're going to love: AI 101 Masterclass.
